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Personal Data Protection Policy

Last update: February 19, 2025

At Karel Komárek Family Foundation, we place great emphasis on protecting the personal data of our partners and the people we come into contact with as part of our activities. We take the legislation for personal data protection (General Data Protection Regulation or GDPR) seriously and have implemented it into our internal procedures and policies.

The controller of your personal data is:

Karel Komárek Family Foundation, a foundation with its registered seat at Evropská 866/71, 160 00 Prague 6 ‑– Vokovice, ID No.: 06212093, registered in the Foundation Register maintained by the Municipal Court in Prague under file no. N 1525 (hereinafter the “Foundation” or “we”).

To operate and fulfill the purpose of the Foundation, we occasionally need the personal data of specific individuals. We collect and retain your personal data based on at least one of the following legal reasons:

  • Fulfillment of a contract: in order to conclude and execute a contract, we need your basic identification and contact details or similar data about other persons (e.g. contact persons, etc.).
  • Compliance with legal obligations: in some cases, we can have or keep your personal data if required so by law (e.g. the Act on Accounting).
  • We may have your personal data on the basis of Your Consent: if we process your data on the basis of your consent, you can withdraw that consent at any time.
  • Legitimate Foundation interest: The Foundation may process your personal data on the basis of our legitimate interest, such as protection against potential legal disputes, or distribution of information on grant calls, projects, and other Foundation activities (e.g., educational opportunities).

DATA PROCESSING PERIOD

We process personal data solely for the period absolutely necessary. Once we are no longer authorized to process your personal data, we delete it or anonymize the documents in which it is contained. 

SHARING OF PERSONAL DATA

As part of the Foundation´s operations and functioning, we use external collaborators or service providers who may have access to personal data while providing their services. We try to select only such processors who provide sufficient guarantees for personal data protection and we contractually oblige them to do so. 

As part of our CRM database management and the distribution of marketing communications, we use the following service providers, who act as processors of your personal data:

CRM Database Provider:

RAYNET s.r.o.

Company ID: 26843820

Registered seat: Hlavní třída 6078/13, 708 00 Ostrava, Czech Republic

Registered in the Commercial Register maintained by the Regional Court in Ostrava under File No. C 28180

Contact email: [email protected]

Current version of the personal data processing policy: https://raynet.cz/zasady‑zpracovani‑osobnich‑udaju/

Provider for distributing information about the Foundation’s activities (marketing purposes):

Quanda International s.r.o.

Company ID: 02285665

Registered seat: Národních hrdinů 44, Dolní Počernice, 190 12 Prague 9, Czech Republic

Registered in the Commercial Register maintained by the Municipal Court in Prague under File No. C 217649

Contact email: [email protected]

Current version of the personal data processing policy: https://www.quanda.cz/firma/ochrana‑osobnich‑udaju

YOUR PERSONAL DATA PROTECTION RIGHTS

Right to Access your personal data – you have the right to obtain confirmation from us as to whether we are processing your personal data, and if so, you have the right to access such personal data and information e.g. about the purpose of processing, who are the recipients of the personal data, what is the planned duration of retaining this personal data, etc.

Right to Rectification – you may ask us to correct or update inaccurate personal data concerning you. 

Right to Erasure – you have the right to request the deletion of your personal data. This applies, for example, in the situation in which we no longer need your personal data for the purposes for which it was processed. We also delete your personal data when you withdraw your consent to processing and no other legal ground for processing exists. 

Right to Restriction of Processing – you may request that we limit the processing of your personal data, e.g. when you raise an objection to processing and we need time to assess your claim.  

Right to Data Portability – in the event you have provided us with your personal data and we process it automatically (electronically based) on consent or to fulfill a contract, you have the right to obtain your personal data in a commonly used, machine‑readable format and request its transfer to another controller. Alternatively, you may specify to whom we should pass on this personal data directly. 

Right to Object – if we process your personal data based on our legitimate interest or send you newsletters or other informational communications, you can object to such processing at any time. Unless we have compelling legitimate reasons for processing, we will stop processing and delete your personal data (in the case of newsletters or other informational communications, we will always do so after your objection). 

Right to Withdraw Consent – if we process your personal data based on your consent, you can withdraw it at any time. If no other legal ground for processing exists, we will cease processing your personal data as per your request. 

Right to Lodge a Complaint with a supervisory authority – if you believe your personal data is being processed in violation of GDPR, you have the right to file a complaint with a supervisory authority. The relevant supervisory authority in the Czech Republic is the Office for Personal Data Protection (ÚOOÚ).

COOKIES

We use “cookies” on our website. More details about cookies and the options for settings can be found on the Terms of Use of the Websites.

EXERCISING YOUR RIGHTS

You can exercise your rights at any time by contacting us via email at [email protected]. 

Please note that we may ask you to verify your identity before responding to requests related to the above‑mentioned rights. In the event that we are unable to verify your identity, we may not be able to process your request. Your request will be processed within 30 days of submission. Under certain circumstances, this period may be extended twice by additional 30‑day period.

You also have the right to file a complaint regarding our collection and use of your personal data, primarily with us via the contact provided below, or alternatively with the Office for Personal Data Protection of the Czech Republic (ÚOOÚ), with registered seat at Pplk. Sochora 27, 170 00 Prague 7, e‑mail: [email protected], data box: qkbaa2n, telephone: 234 665 111.  Further information can also be obtained from your local data protection authority within the European Economic Area (EEA).

CONTACT Us

If you have any questions regarding these policies or the processing of your personal data, please do not hesitate to contact us at:

Karel Komárek Family Foundation

Evropská 866/71, Vokovice, 160 00 Prague 6

Email: [email protected]

 

We reserve the right to modify these policies at any time and for any reason. Any changes will be communicated by updating the 'Last Update' date in this Personal Data Protection Policy. Any modifications or updates will take effect immediately upon the publication of the revised Personal Data Protection Policy on this website. By continuing to use this website after the date of publication, we assume that you have been informed of, are subject to, and accept the respective changes.